Learn about the best conference organizing companies in Saudi Arabia.

The best conference planning companies play a vital role in delivering successful events that achieve clients' goals efficiently and professionally. With the growing need to organize outstanding conferences that keep pace with modern developments, it has become essential to choose a company with the experience and ability to manage all details seamlessly. In this article, we review the best conference planning companies that offer innovative solutions and integrated services to ensure an exceptional experience.

Definition of conference organizing companies
The best conference planning companies are those that organize, plan, and execute large-scale business events, conferences, and exhibitions.

The best conference planning companies specialize in providing comprehensive services that include:
1- Organizing exhibitions and conferences
2- Preparing and coordinating the site
3- Organizing the schedule and managing events
4- Marketing and promotion of events
5-Public Relations Department
6- Providing technical support services.

The importance of choosing the right conference organizing company
Choosing the best conference planning companies is vital to ensuring the success of your event and achieving your desired goals.
Conferences require careful coordination and efficient management of many aspects, from planning to execution.
Therefore, partnering with an experienced and competent conference organizing company contributes to providing a unique experience for participants and enhances the reputation of the organizing body.

The best conference and exhibition organizing companies in Saudi Arabia
Saudi Arabia boasts several leading conference organizers. Here's a list of some of these top companies:

Shams and Shadow Company for Organizing Conferences and Exhibitions
Founded in Makkah in 2019, we started providing project management consulting.
It expanded in 2023 to include audio-visual production services , and adopted the name “Shams & Shadow” in 2024 with a focus on organizing exhibitions and conferences.
Providing integrated services including strategic planning, media production , marketing, and tourist guidance.

Watan Company
A Saudi company specialized in providing services for implementing, organizing, and managing events, exhibitions, and conferences within the Kingdom.
It offers a comprehensive experience that includes all stages of the event, from idea to implementation.

Omq Company
We offer comprehensive event planning services that cover all aspects of the event, from planning to execution.
It features invitation and registration management using the latest technology to ensure a seamless attendee experience.

Tusanid Company
A company specialized in providing integrated solutions for organizing and equipping events, exhibitions, and conferences.
Established in 2004, we have a qualified and specialized team in the field of event organization.

Stand Expo Company
It is considered one of the leading companies in designing and implementing exhibition and event pavilions.
Providing innovative and customized solutions to meet the needs of clients across various sectors.

How are conferences implemented through Shams & Zill Company?
Shams & Zill is a leading event and conference organizer . It offers integrated services that ensure conferences are executed with the highest levels of professionalism. Shams & Zill's conference execution relies on several key phases:

Initial planning
We understand the client's needs and define event objectives.

Design and Development
Preparing appropriate designs and programs for the event.

Implementation and supervision
Implement the plan and monitor all details to ensure the event runs smoothly.
Evaluation and follow-up

Collect feedback and evaluate success to ensure continuous improvement in future events.

Through these stages, Shams & Zill ensures a distinguished conference experience that meets clients' aspirations and achieves their desired goals.

What are the basic steps to organizing a successful conference?
Planning and preparation
Develop a comprehensive plan that includes all stages of the conference, from idea to implementation.
Determine the main theme of the conference and develop a timeline of tasks.

Setting a budget
Identify all potential costs, including venue rental, technical equipment, marketing, and hospitality.
Looking for sponsors or partners to help cover costs.

Choosing the right place and date
Choose a location that is easy to access and provides all necessary amenities.
Select a date that fits your target audience's schedule and avoids conflicts with other events.

Inviting speakers and organizing the program
Choose speakers with experience and a good reputation in the field.
Organize an agenda that includes diverse sessions and interactive workshops.

Marketing and Promotion
Use various marketing channels, such as email, social media, and specialized websites, to promote the conference.
Design a website with all necessary information and registration.

Technical and logistical equipment
Providing high-quality sound and lighting systems to ensure a comfortable experience for attendees.
Equipping exhibition halls with modern screens and display equipment.

Event Management
Assemble a trained team to manage all aspects of the conference, from welcoming guests to handling any emergencies.
Ensure sessions run according to the specified schedule.

Evaluation and follow-up
Collect attendee and speaker feedback to evaluate the success of the conference and identify areas for improvement.
Prepare a final report that includes recommendations and observations for the future.

What services does Shams & Shadow Company provide in organizing conferences?
Shams & Zill offers a comprehensive range of specialized conference organization services, ensuring a professional and distinguished experience for clients. These services include:

Planning and organizing exhibitions and conferences
We prepare comprehensive and detailed plans for organizing exhibitions and conferences, from setting goals to professional implementation, paying attention to the smallest details to ensure a unique experience for participants.

International Events Management
We have experience organizing international exhibitions and conferences, adhering to international standards and coordinating with relevant authorities to ensure smooth procedures.

Obtaining the necessary licenses
We handle all licensing procedures for organizing exhibitions and conferences in cooperation with the General Authority for Exhibitions and Conferences, to ensure compliance with legal and regulatory requirements.

Exhibitions and Events Management
We excel at managing exhibitions and conferences with high efficiency, focusing on providing a unique experience for exhibitors and visitors alike.

Integrated services in various cities
Whether you're looking for exhibition and conference organizers in Riyadh, Mecca, Jeddah, or any other city within the Kingdom, our team is ready to provide distinguished services to meet your needs.
Through these integrated services, Shams & Zill seeks to provide a successful conference experience that meets clients' aspirations and achieves their desired goals.

How do you choose the right company to organize your event?
Choosing the best conference planning company is a crucial step to ensuring the success of your event and achieving its goals. Therefore, it's important to consider several criteria when making this decision:

Experience and reputation:
Look for companies with proven experience organizing events similar to the type of event you are planning.

Check the company's business history and reviews from previous customers to ensure the quality of its services.

Team and specializations:
Ensure the company has a professional and qualified team in various aspects of event organization, such as planning, coordination, and management.

The team should preferably have diverse experience covering all event needs.

Services provided:
Check out the range of services the company offers, such as strategic planning, marketing and promotion, logistics management, and post-event evaluation.

Choosing a company that offers comprehensive services can make the organization process easier and save time and effort.

Adaptability and flexibility:
Ensure the company can adapt to your specific needs and provide customized solutions that fit your vision and goals.

Flexibility in dealing with sudden changes is an indicator of a company's professionalism.

Budget and costs:
Discuss your available budget with the company and check their ability to provide high-quality services within your budget.

Request detailed quotes and make sure all potential costs are clear to avoid any financial surprises later.

By choosing the best conference planning companies that meet these criteria, you will increase your chances of success and provide a unique experience for your attendees.

What distinguishes Shams & Zill from other conference organizing companies?
Shams & Zill is one of the best exhibition and conference organizers in Saudi Arabia. It is the best exhibition and conference organization that offers comprehensive exhibition and conference organizing services, allowing companies to benefit from several aspects, most notably:

Enhancing communication and building networks

By organizing exhibitions and conferences, we provide interactive platforms that enable companies to communicate directly with potential clients and partners, which contributes to expanding networks and enhancing cooperation opportunities.

Brand promotion

We help companies increase brand awareness by designing and implementing unique events that reflect the company's identity and highlight its products or services, enhancing its presence in the market.

Attracting new customers

Through professionally organized events, we enable companies to showcase their products and services to a wide audience, increasing their chances of attracting new customers and expanding their customer base.

Identifying market trends

Exhibitions and conferences provide a platform for companies to learn about the latest developments and innovations in their fields, helping them keep pace with changes and develop their strategies in line with market needs. By choosing Shams & Zill exhibition organizers, companies ensure they will organize professional conferences that contribute to achieving their goals and strengthening their position in the Saudi market.

Learn about powerful and exclusive content about conference organization through the Shams and Shadow blog .

Frequently Asked Questions
How are conferences organized?
Conferences are organized through stages that include initial planning, setting objectives, selecting a venue, managing invitations and registration, preparing halls and technology, and managing the event on the actual day, with subsequent evaluation to ensure improvement of future events.

What are conference organization services?
Conference organization services include strategic planning, marketing and promotion, venue and technology preparation, media coverage, attendee management, and coordination of logistics services such as transportation and hospitality.

How does the company ensure the success of the conference?
The company ensures the success of the conference through careful planning, selecting the right suppliers, using the latest technologies, ensuring a seamless experience for attendees, and evaluating performance after the conference to ensure continuous improvement.

What types of events does Shams & Zill organize?
Shams & Zill organizes conferences, exhibitions, cultural events, festivals, official meetings, and marketing activities, providing integrated services to ensure the success of each event.

The success of any conference depends largely on the organizing body. Choosing the right conference organizer plays a pivotal role in the event's success, as specialized companies ensure a comprehensive experience for participants. With meticulous planning, modern technologies, and integrated services, you can count on Shams & Zill as one of the leading options for organizing conferences in the Kingdom of Saudi Arabia. Therefore, choosing the right conference organizer is an essential step to ensuring the event's success and achieving its desired goals. You can use Shams & Zill as one of the best conference organizers in Saudi Arabia.