Learn about the best exhibition and conference organizing companies in Saudi Arabia.

Exhibition and conference organizing companies in Saudi Arabia play a vital role in supporting the business and tourism sectors and enhancing communication between companies and investors. With rapid economic growth and the Kingdom's Vision 2030, interest in organizing professional events that reflect progress and innovation across various sectors has increased. These companies contribute to providing integrated services, including planning, execution, and marketing, ensuring the success of events and enhancing the Kingdom's position as a regional and international center for exhibitions and conferences.

The best exhibition and conference organizing companies in Saudi Arabia
The Kingdom of Saudi Arabia is home to numerous exhibition and conference organizing companies. Here is a list of some of these companies:

Shams and Shadow Company
Founded in 2019 in Makkah, we specialize in providing professional services in organizing exhibitions and conferences , in addition to audio-visual production and media coverage using the latest methods.

Events Company
Based in Riyadh, it is one of the leading exhibition and conference organizers in Saudi Arabia, aiming to provide integrated solutions for all event-related needs.

Eventful Company
Founded in 2004, it is one of the leading exhibition and conference organizers in Saudi Arabia, known for providing solutions for organizing and equipping events, exhibitions, and conferences.

Stand Expo Company
A Saudi company that provides services for implementing, organizing, and managing events, exhibitions, and conferences within the Kingdom.

Event Circle Company
Exhibition and conference organizing companies in Saudi Arabia have a team of event organizers who manage conferences, seminars, product launches, gala dinners, and more.

Services provided by exhibition and conference organizing companies
Exhibition and conference organizing companies in Saudi Arabia offer a variety of services to ensure the success of events and achieve their goals. These services include:

Strategic Planning and Project Management: Develop comprehensive plans that include setting goals, budgets, and timelines, as well as building effective strategies to ensure successful implementation of the event.
Execution and Logistics Support: Preparing exhibition spaces, creating state-of-the-art display platforms, providing advanced lighting and sound systems, in addition to visitor registration and crowd management services.
Marketing and Promotion: Implementing integrated marketing plans that include digital marketing, public relations, and event promotion to ensure access to the target audience and increase attendance.
Invitation and Registration Management: Organize attendee lists, send invitations, and register participants using the latest technology to ensure a smooth and efficient process.
Media documentation: Providing photography and video services, live broadcasting, and producing media materials to document the event and disseminate them through appropriate channels.
Support services: providing simultaneous interpretation, guidance, technical arrangements, accommodation, and transportation for participants, as well as ensuring security and safety during the event.
Design and equipment: Designing pavilions and platforms, providing projectors and screens, audio and video systems, lighting equipment, and terraces to ensure a unique experience for participants and visitors.
These integrated services are provided by exhibition and conference organizing companies in Saudi Arabia, enhancing the event's reputation and achieving its desired goals.

Criteria for selecting a suitable exhibition and conference organization company
Here are some key criteria to consider when choosing exhibition and conference organizing companies in Saudi Arabia.

Experience and previous practices help in choosing an exhibition organizing company:
- Look for an exhibition and conference organization company with extensive experience in organizing exhibitions, trade shows, or similar events.

- Evaluate their experience in your specific industry or the type of event you want to host.

- Check their track record of successfully managing events of similar scope and nature.

Organizational capabilities:
- Evaluate the company's project management skills and its ability to handle all relevant logistics services.

- Evaluate the size of their team, their qualifications, and their ability to coordinate the different aspects of the event.

- Ensure they have the resources, equipment, and infrastructure necessary to execute the event efficiently.

Event Planning and Design:
- Review the company's approach to event planning, including its ability to develop a comprehensive event strategy and timeline.

- Evaluate their creativity and innovative ideas in designing the exhibition layout, pavilion configurations, and the overall atmosphere of the event.

- Ensure they can provide customized solutions that align with your brand image and event goals.

Marketing and Promotion:
- Evaluate the company's experience in marketing and promoting the exhibition to attract the appropriate target audience.

- Evaluate their strategies for digital marketing, social media engagement, and traditional advertising channels.

- Ensure they have a strong network and relationships with relevant media and industry publications.

Vendor Management:
- Examine the company's ability to coordinate and manage various vendors, such as venue providers, caterers, audio-visual suppliers, and logistics partners.

- Evaluate their negotiation skills to secure favorable terms and prices for your event.

- Ensure they have established relationships with trusted and reputable vendors.

Budget and cost management:
- Evaluate the company's understanding of your budget and its ability to provide cost-effective solutions.

- Evaluate their transparency in providing detailed cost breakdowns and their willingness to work within your financial constraints.

- Ensure they have mechanisms to monitor and control event expenses.

Risk Management and Emergency Planning When Choosing an Exhibition and Conference Organization Company:

- Evaluate the company's approach to identifying and mitigating potential risks associated with the event.

- Evaluate their emergency plans and their ability to respond quickly to unexpected situations.

- Ensure they have the necessary insurance coverage and safety protocols in place.

Post-event support and evaluation:
- Understand the company's approach to post-event support, including data analysis, feedback gathering, and reporting.

- Evaluate their ability to provide valuable insights and recommendations for future improvements.

- Ensure they have a process in place to measure the success of the event and provide you with a comprehensive evaluation.

Challenges and opportunities in the exhibition and conference organization sector in Saudi Arabia
The exhibition and conference organizing sector in Saudi Arabia is a vital sector experiencing remarkable growth, supported by the Kingdom's Vision 2030, which aims to diversify the economy and boost tourism. However, this sector faces a number of challenges, while also offering promising opportunities.

Challenges:
Infrastructure and service sector:
Despite the efforts made, there is still a need to expand and develop exhibition and conference centers, as well as improve supporting services such as transportation and accommodation. For example, the "Mulham Exhibition" site in Riyadh has faced criticism for its distance from the city center and its lack of basic services, which impacts the visitor experience.
Visa and Customs Procedures:
Difficulty obtaining business visas and complex customs procedures are barriers facing international participants, potentially limiting the Kingdom's attractiveness as an exhibition and conference destination.
Limited participation of women:
Women's participation in this sector, whether as organizers or visitors, remains limited, which calls for strengthening their role and increasing opportunities for effective participation.
Regional competition:
The Kingdom faces competition from Gulf Cooperation Council (GCC) countries that possess advanced expertise and infrastructure in this field, requiring enhanced local capabilities and excellence in service delivery.
Supporting Vision 2030:
Saudi Vision 2030 focuses on diversifying the economy and boosting tourism, providing strong government support for the development of the exhibitions and conferences sector.
Local market growth:
The Saudi exhibitions and conferences market is estimated to be worth $2.6 billion in 2024, with expectations of reaching $5.4 billion by 2029, at an annual growth rate of 11%.
Attracting international companies:
The Kingdom has witnessed the entry of international companies specializing in organizing exhibitions, contributing to the transfer of expertise and enhancing the quality of local events.
Infrastructure development:
The Kingdom aims to attract 150 million tourists by 2030, which requires expanding the exhibition and conference infrastructure and improving support services, opening the way for new investments.
In short, while the Saudi exhibition and conference organizing sector faces multiple challenges, the available opportunities, supported by national strategies and government directives, provide a favorable environment for developing this sector and making it a key contributor to the national economy.

Learn about: How to organize conferences using the best modern methods through Shams & Zill Company

The main objectives of organizing exhibitions and conferences
Promotion and Marketing:
Showcase products and services to attract potential customers and build brand awareness.

Providing a platform for companies to showcase their innovations and interact directly with the public.

Education and awareness:
Disseminate knowledge on specific topics through workshops, seminars, and interactive sessions.

Raising awareness of important issues and exchanging experiences among participants.

Building relationships and networks:
Providing opportunities for professionals, investors, and clients to exchange ideas and build new partnerships.

Strengthening cooperation between various parties and expanding the base of professional relations.

Stimulating the local economy:
Attracting visitors and participants from different regions, thus contributing to the revitalization of related sectors such as tourism and hospitality.

How to benefit from organizing exhibitions and conferences
Clearly define goals:
Before you start planning, you should determine what you want to achieve through the exhibition or conference, whether it is increasing sales, raising awareness, or building a network.

Planning ahead:
Develop a comprehensive plan that includes all details such as budget, location, timing, and resources required to ensure the event is successfully executed.

Marketing and Promotion:
Use different marketing channels to reach your target audience and increase awareness of the event, such as social media, email, and traditional advertising.

Design a unique experience:
Providing engaging content, designing distinctive pavilions, and organizing interactive activities to attract visitors and leave a positive impression.

Post-event follow-up:
Collect participant feedback, evaluate performance, and connect with potential clients to strengthen relationships and maximize event effectiveness.

We offer you distinguished content about everything related to organizing conferences and events through the Shams and Shadow blog .

Most frequently asked questions
What is the best exhibition and conference organization company in Saudi Arabia?
Shams & Zill is one of the leading exhibition and conference organizers in Saudi Arabia, thanks to its specialized team and extensive experience in this field.

How can you benefit from Shams & Shadow Company to organize a conference in Saudi Arabia?
To benefit from Shams & Zill's conference organizing services in Saudi Arabia, it's recommended to contact them directly to discuss your specific needs. They offer integrated solutions that include planning, design, and implementation to ensure the event's success.

How much does it cost to organize an exhibition or conference in Saudi Arabia?
The cost of organizing an exhibition or conference in Saudi Arabia varies based on several factors, including the type and duration of the event. For example, the General Authority for Exhibitions and Conventions sets the trade fair licensing fee at SAR 10,000, while other costs, such as hall reservations, décor, and marketing, vary depending on the event's requirements.

Exhibition and conference organizers in Saudi Arabia are a key element in driving economic and cultural development in the country, providing vital platforms for showcasing innovations, building partnerships, and fostering trade exchange. With continued technological advancements and infrastructure expansion, this sector is expected to witness further growth and development, strengthening the Kingdom's position as a major destination for hosting global events. One of the most prominent exhibition and conference organizers in Saudi Arabia is Shams Wa Zil. Make your event a successful experience with the best exhibition and conference organizer in Saudi Arabia, offering integrated services using the latest technologies to effectively achieve your goals.